Manage Re-Works & Track Errors

There are many different ways to manage reworks and track errors in Systemize.

Fabricators often find it useful to set team goals related to a Rework report. When owners or managers make the results visible and reward the team for progress, they've been able to reduce errors and make more money! This process has worked well for many users. It involves two steps and you may want to upload our premade Rework Form which you can customize. See Related Articles below for more on importing Forms.

Step 1: Remake The Countertop  
Step 2: Track Details To Identify A Cause

Rework-Form.xml


Step 1: Remake The Countertop

  1. Create a Phase called "Rework kitchen" or "Rework splash". For help with Phases, see Related Articles below.

    Job Phase

  2. Add the Job Activities you'll need to fix the problem. For example, if the splash broke in transit but was the correct size, then you don't need to Template again. You might just add Fabrication and Install. 

    Job Activity of Remake

  3. Schedule the Rework Phase Activities.

    Rework Phase

  4. Add a new Area Detail Job Form or the Form you use to track the details about your Jobs. Assign the Form to the Remake Phase.

    Area Detail Rework Form

  5.  Enter the square feet and other details you need.

    Details of Remake

  6. Check the box to indicate that this square footage is a Remake so you can filter out the number from your monthly reports. Note: If your Area Details form does not have a Remake checkbox, you can edit your Forms to add one.
  7. The Activities for the Remake Splash can be displayed on your Calendar with only the square feet for the remake, rather than the whole Job.

    Activity Details

Step 2: Track Details To Identify A Cause

  1. Create an "Error-Tracking" or "Rework" Form that is used to record details about the error. See Related Articles below for pre-made Forms to download and import.

    Remake Form

    In this example, there are areas to record details about the problem, who was involved, who approved the rework, what material was involved, etc.

  2. When there's some kind of mistake on a Job, the appropriate person should add the Rework form to the Job and complete the initial details. 

    rework Form

  3. If the form requires approvals from different people within the company, you'll want to create a Job View or Report for those people to see that approval is needed.

    Job ViewThe view might look something like this:View Example

  4. Create a Report to show you Jobs with the Rework form attached. 

    Report of Reworks

    If you create a Report with the essential information from your Rework form selected as your Display Fields, you can easily export the Report into Excel for further analysis.export report to spreadsheet

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